Clery Trip Form FAQs

  1. Why is it important to complete all items on the trip form?
  2. What if students stay at more than two locations during a trip?
  3. Why doesn’t WMU public safety fill in the name and address of the law enforcement agency?
  4. Does the traveler or the department that sponsored the trip contact the law enforcement agency and request crime statistics?
  5. Is a Clery off-campus trip form required for undergraduate students? For graduate students? For students doing research? For part-time students? For employees that are also students and travel as a student for their class?
  6. If the students only stay one night away, is it necessary to complete the form?
  7. If the students are paying for the lodging, do not receive a reimbursement from the university, and there isn’t a rental agreement between the university and the lodging, is a trip form still required?
  8. The Student Assessment Fee is a self-imposed fee, charged to Western Michigan University students attending classes on the main campus in Kalamazoo, MI. What if a registered student organization uses a portion of their allocated fee for attendance at a conference, for example, that involves lodging? WMU would not be arranging the lodging, but would be paying for it through the SAF funds. Does the fact that WMU pays for the lodging imply that the institution controls the space?
  9. If students stay in an outdoor campground, is the campground considered “housing?” If so, what constitutes the “common areas” to access the campground site?
  10. What if students stay outdoors in a national or state park?
  11. If students are registered for a conference and the registration fee includes lodging, but the housing is arranged by the conference, does that equate to the institution having “control” of the space when the institution funds the registration?
  12. If students pay for and arrange their lodging, but WMU may partially reimburse their travel expenses which could also include food, tolls, etc., does that imply that WMU has control of lodging?
  13. Re: reimbursements to students, one department said that they reimburse a set amount to students. It could be the student uses it for food, head shots, fees to a museum, performance, etc. It might also be that the student uses it for lodging. If the department can verify that the reimbursement was not used for lodging, then is it not reportable?
  14. WMU has a program for pre-college students (middle school through 12th grade). While they are not WMU students, there may be off-campus trips with the expenses paid for by WMU through grant funds. Would crime stats need to be requested?
  15. What is the Clery definition of “Controlled by?”
  16. Why do we have to complete off-campus student trip forms?